Quilt Club Treasurer
Position Overview
The Treasurer is responsible for maintaining the quilt club’s financial records, managing club funds, and providing accurate financial information to the officers and membership. The Treasurer helps ensure that the club’s finances are handled responsibly, transparently, and in accordance with the club’s bylaws and policies.
Responsibilities
- Maintain accurate records of all club income and expenses.
- Receive and deposit membership dues, event fees, donations, and other club income.
- Pay approved bills and reimburse authorized club expenses.
- Maintain the club’s checking account and other financial accounts, as applicable.
- Prepare a financial report for regular club meetings, including current balances and recent income and expenses.
- Prepare an annual financial report for the membership.
- Maintain receipts, invoices, bank statements, and other financial documentation.
- Work with the club president and other officers to develop and monitor the annual budget.
- Collect and track membership dues and other fees.
- Provide financial information needed for quilt shows, workshops, retreats, charitable projects, and other club activities.
- Ensure that club funds are used only for authorized club purposes.
- Assist with an annual financial review or audit, as required by the club’s bylaws.
- Transfer all financial records, account information, and club funds to the incoming Treasurer at the end of the term.
Qualifications
- Comfortable working with basic financial records and simple bookkeeping.
- Organized and detail-oriented.
- Dependable and able to maintain accurate records.
- Willing to handle club funds responsibly and confidentially.
- Basic familiarity with spreadsheets or financial recordkeeping is helpful but not required.
Time Commitment
The Treasurer should attend regular club meetings and complete routine financial tasks between meetings. Additional time may be required around membership renewals, quilt shows, workshops, retreats, or other major club activities.
Term of Service
The Treasurer serves for the term specified in the club’s bylaws and may be eligible for re-election or reappointment as provided by the club’s governing documents.
Accountability
The Treasurer reports to the club membership and works closely with the President and other officers. Financial records should be available for review by authorized club officers or members in accordance with the club’s bylaws.